An organization cannot sustain itself for the long term without a reliable and efficient workforce. Hiring officers are entrusted with finding such employees who can add value to the company and prove their mettle in the long term. Therefore, a recruitment officer’s job is quite complex and crucial in defining its growth trajectory.
Usually, human resources managers take up this arduous task, and they treat it like just another office work. This approach reduces efficiency and brings complacency into work which adversely affects the working environment. Bad employees can bring down the efficiency of the entire team and affect crucial projects.
The money spent on training and perks of these bad employees will turn into a financial loss for the organization long-term, and the onus would be on the hiring officers. Similarly, landing your company with skilled and talented individuals will increase your credibility and strengthen your position within the corporation.
Hiring efficiency improvement does not require an extensive training program. With some minor tweaks here and there, you can also become efficient in your hiring methods and benefit your organization. Read this article for an insight into positive adjustments.
Start with the job title
Read about the open position in your company and determine the job title accurately. When writing a job advertisement, mention the job title unambiguously and be accurate with it. The title must give away the necessary detail about the open role and not mislead the reader.
The job description must be on point
A hiring officer must sit down with the company officials to understand everything about the open role. You should look into the roles and responsibilities of the position and the primary skills required to carry out the task efficiently. What are the important projects that the person in that position undertakes, and what should be the right approach?
You must be well-versed with the company requirements and official expectations for explaining to the candidates. You can use articulated methods to write the job description and all the important things about it. Ensure that the description is not too decorative and it appeals only to the eligible individuals. Descriptions that are unambiguous and disclose only limited details attract frivolous applicants and repel all the right candidates.
Make an extensive preparation for the hirings
Don’t just go headfirst into the hiring process without any plan. Hiring without a plan will lead to random train thoughts, and you might sway away from the initial goals and objectives. Here are some things you can do to prepare the hirings:
- Prepare a checklist: When drafting the description and advertisement, you will get a rough idea of your organization’s needs. You can conduct some more meetings on the subject to get everyone’s twenty cents on the needs and requirements.
Accordingly, prepare a checklist of qualities that you wish to see in the prospective candidates. This will help bring objectivity into the selection process, and you can mark and rank each candidate conveniently, which makes decision-making easy.
- Build a team: If you plan on an elaborate recruitment drive, you will need more people to do the basic tasks. You can build a team of subordinates and interns and entrust them with the task of preliminary screening. You can place some key officials and yourself in the team to conduct the final round of interviews. Give your team the checklist and train them in the objective methods to not get mixed feedback on candidates. Additionally, you can also assign the task of running a crime check to some of the teammates to save time.
- Build a strategy: Sit down with your team and discuss a hiring strategy with them. You can use this opportunity to determine which campuses to visit and how many interview rounds to conduct. You can also decide on whether or not you should include a telephonic interview in the process. Although, telephonic interviews will streamline the selection process and help you get first-hand knowledge of the candidates and their expectations.
Start using the Application Tracking System software
ATS will add unfathomable efficiency to your hiring process. It will significantly reduce the workload and assist you in the selection process. Once you understand the job description and details on the open role, make a list of the relevant keywords that you wish to see in the applications. Enter these keywords into the software, and it will scan each application looking for these keywords. The software will discard those applications that will have no relevant keywords.
This will help you filter out the unworthy candidates in advance, and you will be left with applicants with the primary skills qualification. Moreover, the software will rank the application in terms of keyword frequency. The priority applications will assist you in articulately making telephonic interviews. Additionally, the best thing about this software is that it will assist you in candidate communication by sending and receiving personalized automated emails.